In a fast-paced digital world, many organizations are still navigating the complexities of high-volume paper-based mail processing. From government agencies and healthcare providers to financial institutions and law firms, managing sensitive incoming mail is a mission-critical task. Inefficiencies, errors, and security breaches in mail handling can lead to operational delays, compliance issues, and loss of trust. To meet these challenges head-on, Agissar offers a robust, intelligent solution: INFOPoll®.
The Modern Mailroom Landscape
Despite the growth of digital communication, physical mail continues to play a critical role. Legal documents, medical records, client correspondence, and financial forms still rely on tangible delivery. However, traditional mailrooms are increasingly overwhelmed, often relying on manual sorting, undocumented workflows, and inconsistent handling of confidential information.
Today’s mailrooms must evolve into smart processing centers—capable of speed, accuracy, compliance, and traceability.
Introducing INFOPoll®: A Smart Solution
INFOPoll® is Agissar’s advanced data polling and logging platform designed specifically to improve the performance, accountability, and transparency of mailroom operations. Unlike basic scanning or opening machines, INFOPoll® captures granular data at every touchpoint, creating a verifiable digital trail of each item processed.
Key Features Include:
- Real-Time Mail Tracking – INFOPoll® assigns unique identifiers to documents, tracking their movement and status throughout the facility.
- Automated Logging – Every operator action is recorded, time-stamped, and stored for review.
- Custom Workflow Integration – INFOPoll® can be tailored to mirror your organization’s specific compliance protocols and document routing procedures.
- Audit Trail Generation – The system automatically generates complete and secure audit trails for regulatory or internal review.
Enhancing Efficiency at Scale
Traditional mail processing can be slow and error-prone. Misdirected envelopes, misfiled documents, and gaps in visibility frequently create backlogs and operational risk. INFOPoll® addresses these challenges by:
- Reducing Manual Input – Automated barcode recognition and tracking remove the need for repetitive data entry.
- Speeding Up Sorting and Routing – INFOPoll® integrates with Agissar’s mail extraction and sorting equipment, ensuring every piece of mail is opened, scanned, and routed efficiently.
- Improving Staff Productivity – With real-time dashboards and performance monitoring, supervisors can optimize workflow allocation and identify bottlenecks instantly.
Strengthening Security and Compliance
Mailrooms are entrusted with handling sensitive documents like medical records, legal subpoenas, and government notices. INFOPoll® enforces compliance with laws such as:
- HIPAA (Health Insurance Portability and Accountability Act)
- GDPR (General Data Protection Regulation)
- SOX (Sarbanes-Oxley Act)
- FISMA (Federal Information Security Management Act)
INFOPoll® automatically flags irregularities, logs exceptions, and ensures that unauthorized access to documents is traceable and reportable. Its tamper-evident digital logging makes post-incident investigations significantly faster and more accurate.
Case Study: A Financial Services Firm Gains Control
A regional financial institution handling thousands of loan applications weekly was struggling with processing delays and compliance gaps. After implementing INFOPoll®, they:
- Reduced mail processing time by 43%
- Eliminated undocumented operator actions entirely
- Cut audit preparation time from 3 days to less than 6 hours
The firm’s mailroom was transformed into a transparent, performance-driven operation.
Seamless Integration and Scalability
INFOPoll® is built to work with Agissar’s entire product line—including high-speed mail openers, envelope sorters, and document scanners. It can also interface with existing third-party systems via secure APIs, making integration low-friction.
Whether your operation processes 500 envelopes or 50,000 per day, INFOPoll® scales to meet your workflow needs. Remote monitoring and cloud dashboard options make it suitable for multi-site enterprises and hybrid work environments.
Why Agissar?
With decades of innovation in document automation, Agissar remains a trusted partner for industries that demand reliability and precision. INFOPoll® is not a one-size-fits-all solution; it’s a customizable platform engineered to reflect your priorities, security standards, and operational goals.
Conclusion: Upgrade Your Mailroom, Upgrade Your Performance
As document handling grows in volume and complexity, organizations must modernize how they manage physical mail. INFOPoll® offers the tools to bring intelligence, visibility, and security to every envelope processed. With better data, automated tracking, and reliable compliance enforcement, your mailroom becomes an asset—not a liability.
Learn more about how Agissar’s INFOPoll® can transform your document workflow. Visit Agissar.com or request a demo today.
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Agissar not only has a history of game-changing advances in the mail extraction industry, we also have a stellar reputation for excellent products, services and attention to detail that has been built over decades. It shows in our relationships with suppliers, clients, and our ability to get excellent value for your dollar while supporting a wide range of mailing, imaging, and office products from the simple to the complex. We can custom tailor service programs to meet your needs and help you get to the top of your industry, all you need to do is contact us today!
